Frequently Asked Questions

Assetrai is suitable for all businesses with offices, factories, warehouses, stores, educational institutions, healthcare organizations, and field teams. It can be used by small businesses with a few hundred inventory items and by corporate companies managing thousands.

You can upload lists from Excel, CSV, or other sources. With AI-assisted import, data is analyzed, fields are mapped, and records are created in a short time.

No. Assetrai can also be used without QR codes. However, QR codes make counting, assignment, and inventory lookup much faster and more accurate.

The system automatically generates a QR code for each inventory item. You can also download them in bulk as PDF and print them as labels.

Counting is not interrupted. The system stores scanned records on the device and synchronizes automatically when the internet connection returns.

No. Users can sign digitally on screen. The system generates assignment documents automatically and attaches them to the relevant inventory records.

Yes. You can view all of a user's active, pending, or overdue assignments on one screen and perform bulk return operations.

Yes. You can create branch, building, floor, room, warehouse, or custom location structures and track where each inventory item is located.

Yes. You can define maintenance intervals for inventory items, receive reminders for upcoming maintenance dates, and store completed work with full history.

Assetrai is not accounting software. However, it provides preliminary assessment of an item's usage period, age, and approximate value change to help with renewal or sale decisions.

No. Each company operates in its own workspace. Users can access only data belonging to their own company.

Yes. You can define different access and action permissions for staff, managers, and system administrators. Each user can perform only the actions they are authorized for.

Yes. You can upload your company logo and use the system in line with your corporate identity.

No. After creating your account, you can start using it directly. It requires no server setup, software installation, or technical expertise.

No. You can create a free trial account, test the system with your own inventory, generate QR codes, and try all basic features.

Excel lists can be used to keep records, but they cannot manage operations such as assignment, counting, maintenance, QR codes, user permissions, and movement history tracking. Assetrai lets you manage inventory processes on a single platform.

If you already have a list ready, you can import your first records into the system in a few minutes. AI-assisted data import eliminates the need for manual data entry.

Assetrai scales from a few hundred inventory items to hundreds of thousands of records. Performance and user experience are not negatively affected as inventory volume grows.

Yes. Assetrai offers iOS and Android mobile apps. QR scanning, counting, assignment operations, inventory lookups, and digital asset tracking can all be performed through the mobile app, which stays in sync with the admin panel.

Yes. Users can sign in at the same time, perform actions within their permissions, and access up-to-date data.

Yes. Assignment, return, transfer, maintenance, counting, and status changes on an inventory item are stored together with their history.

Yes. With assignment history, you can see which users held an inventory item in the past and on which dates it was delivered.

Yes. You can assign or retrieve multiple inventory items in a single operation. The system generates the required documents automatically.

Yes. When counting is completed, the system reports missing, surplus, or unexpected records so you can easily identify discrepancies.

Yes. You can manage the inventory lifecycle using different statuses such as active, in storage, assigned, under repair, scrap, lost, or inactive.

No. It can be used by HR, administrative affairs, procurement, finance, operations, and IT teams.

Yes. You can manage and report warehouses, branches, and locations in different cities under a single account.

Yes. You can attach invoices, warranty documents, assignment forms, maintenance reports, and other documents to the relevant inventory record.

Yes. You can record warranty end dates and receive reminders for approaching dates.

No. Thanks to its user-friendly interface, basic operations can be learned quickly. Most users can start working in the system on their first day.

Yes. You can manage digital assets such as domain names, software licenses, SSL certificates, quality documents, mobile lines, and contracts on the same platform as your physical inventory.

Yes. You can receive automatic reminders for upcoming expiry dates and view expired or soon-to-expire assets on a single screen.

The Assetrai admin panel and mobile app support Turkish, English, Dutch, German, Italian, Spanish, and French. Users can switch the interface language at any time.